FITS/Document Archiving Checker for SAP
In the digitisation strategy of many companies, the topic of completely digitising document-oriented processes is becoming increasingly important. Often, the first steps of a company-wide digitisation strategy are started in financial accounting with the introduction of electronic incoming invoice processing and the digitisation of invoice processes. Other areas such as purchasing, warehouse logistics, sales, etc. follow.
In SAP, many different documents are generated in the processes, managed and stored in an archiving system. These are both incoming documents (invoices, enquiries, offers, ...) and outgoing documents (enquiries, orders, ...), as well as documents created in the SAP process.
The GOBD (principles for the proper keeping and storage of books, records and documents in electronic form as well as for data access), which was published by the tax authorities on 1 January 2014, defines the term "completeness" and the requirement for completeness and the associated completeness checks (see also GoBD, marginal no. 77). In order to ensure compliance with the regulatory provisions, the tax authorities require the establishment and exercise of such suitable controls. The controls must also be proven on a regular basis.
The SA-integrated module FITS/Document Archiving Checker for SAP makes it possible to carry out regular checks of the archived document stocks. At the same time, the checks are logged and also archived.
The FITS/Document Archiving Checker for SAP consists of several modules:
FITS/Document Archiving Checker for SAP - Archived Documents
enables a quick completeness check of the documents stored digitally in SAP and in the document archive. Checks on the document stock are carried out and logged according to a defined set of rules. A logical and a physical check can always be carried out.
FITS/Document Archiving Checker for SAP - Outgoing Documents
enables a quick completeness check of the archived documents and for the documents generated via message control. A logical and a physical check can always be carried out. If documents have not been archived, they can be re-archived.
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- Consulting and conception of audits
- If required ArchiveLink Customizing
- Consulting on SAP archiving
- Installation and customizing of FITS/Document Archiving Checker for SAP
- Enables regular checking of archived document stocks
- Outgoing messages can be checked in the same way as other documents archived via ArchiveLink
- Proof of regular checking
- Time saving through background checks with notification of inconsistencies
- Expansion and proof of internal controls of archived documents
- Regeneration of failed document archiving of outgoing messages